Archive for the ‘Getting Things Done’ tag
Dollarize your time
A friend back in college once told me that he doesn’t measure his time in terms of minutes or hours but with pesos. I thought he was just drunk as we often were in college. Years later, when I started accepting freelance projects, I realized how important it is to put a dollar amount on every hour you work. The idea of dollarizing your time not only helps you in setting your hourly freelance rates. More importantly, it helps you make key decisions that affect your work, business, yourself, or your family.
You can focus on what you do best
When you dollarize your time, you can focus on your strengths and outsourcing your weakness will make sense. Working on SchoolPad (my first personal Ruby on Rails project) introduced me to the realities of working alone. I have to learn things like design and copywriting that I knew from the beginning would be hard for a coder like me. But, I had two things that will me help solve my problem – pride and money. I bought all the books I think would be useful and read them every day and night like I was preparing for a do-or-die college exam. In the end, I produced crap and had to beg a friend to salvage my work. After my SchoolPad experience, whenever I work on a freelance project, I make sure I identify the tasks that I can work on and find partners that can help me.
You will not be wasting time
I once complained to a friend that going to the movies is expensive. Then one time, he told me he got a discount (about $3 less) to the movie theater he was working for. He invited me to join him. The problem was it would be a 30-minute (at least) commute. Even if I brought my my wife and 2 kids, it still makes no sense to me. I would rather bring my family to the more expensive theater which is just 5 minutes away, and spend the hour playing in the park with my kids.
How to dollarize your time
The easy way is decide how much you want to earn every hour you work. If you set it at $40/hour, always remind yourself that your hour is worth $40. If you are unsure how many dollars to set, try this formula by Rob Walling (from the book Web Startup Success Guide):
Your $/hour = (current salary x 1.3) / 2000, rounded to the nearest $5 increment.
where 2,000 is approximate number of hours worked in a year
How to survive information overload
Do you check your email every 10 minutes?Do you read everything in your RSS feeds and Twitter streams until your brain hurts?Is your Facebook account always open?Do you have hundreds of unread emails?Is your browser’s bookmarks a mess?
- Create a firebreak. Bob suggests setting your IM status to “unavailable” but I prefer closing my IM, email, Twitter, turning off my cellphone, and other communication tools when I want to focus. There also moments when I simply “Mark as Unread” everything in my email.
- Reset email expectations. Don’t be afraid to tell the whole world that you may reply only after a few days or not at all.
- Reset email usage. Start unsubscribing to every cool or (promises to be cool) website, online marketer, online retailer, etc. you have signed-up over the years. Ok, that sounds too drastic but in any case, you should only keep those that provides real value.
- Set IM boundaries. If it is absolutely necessary to keep your IM open, at least set your status to “Unavailable” or “Busy”.
- Time-box and group your social media interactions. Work when it’s time to work, play when it’s time to play. Set a period to check Twitter, Facebook, and other social networking websites. I usually do this for 10-15 minutes during lunch break, and about an hour during the night after dinner and the kids are asleep (Some stuff are not safe for children).
- Set your public telephony to voicemail. Ideally, don’t just give your number to anyone but if you can’t help it, setup your voicemail. If you have a mobile phone, tuck it away when you’re working.
- Schedule a communication (no-communication) periods. In my previous job, I instituted a “Do Not Disturb” period for everyone in my team. This is a 2-hour period where you have the right not to answer any emails or phone calls or attend a meeting. Similarly, we have a “Disturb Me” period to have scheduled and unscheduled meetings.
- Go to the bank and get $100 in dollar bills. Since you are wasting time every time you check your email impulsively, and you know that time is money, you might just as well throw away dollar bills in your trash can. If this can’t change your online behavior, I have no mode ideas what can.
7 signs that you’re a bad boss
#7 The creation of “boss rules”
The staff has developed guidelines for dealing with you and quietly passes them to new employees. “Never suggest that there might be another way of doing something,” they might say. Or “Act self-deprecating so he doesn’t feel threatened.”
#6 Employees start sucking up
You have one or two fanatical acolytes. Yes, such devotion may be a testament to your fabulousness. But often when a boss is perceived as universally loathed, the staff opportunist offers herself up as sole confidante and friend, seeking power and favor at the expense of more honest, critical employees.
#5 Your staff hides from you
You never see people walk by. Employees would rather circumnavigate the entire office to get to the coffee machine or bathroom than take the shortcut past your door and risk being invited in.
#4 Bogus reviews
Your 360-degree evaluations come back short and full of generically positive comments, with one very mild criticism (“Sometimes she works too damn hard for her own good”) thrown in for credibility’s sake.
#3 Apprehension
People don’t volunteer for your pet projects. The idea sucks, and they’re afraid to tell you, or it’s brilliant, but the consequences for letting you down are too terrible to imagine. And, of course, if it’s your pet project, you’ll probably work on it as well. Which means more time spent…gulp…with you.
#2 Former employees disappear forever
You have legions of former employees, but they rarely give your name as a reference for new jobs. Either they don’t trust you to give them their due, or they worry that because they were so miserable working for you, your recollections will also be dismal.
#1 The revolving door
You have legions of former employees, period. If your staff falls away like linty Post-it notes, ask yourself: Is high turnover the problem? Or am I?
[via Inc.]
13 creativity hacks
- Ask ‘Why?’ constantly. All creativity stems from questioning why things are the way they are. The more everyday obvious a thing is, the more it needs to be questioned.
- Always be suspicious when people say, ‘It stands to reason’. Human progress has come from those who had the courage to challenge the generally held view.
- When working on a problem, never be satisfied with your first solution even if it seems correct. Always look for other answers.
- Never worry about ideas that don’t work. Most ideas are like that. Just be encouraged to keep trying for a better idea.
- Always carry a notebook for jotting down any bright ideas that you may have. Ideas come to the surface all the time but, unless they are quickly caught, will often escape and you may well find that you are quite unable to remember them later.
- It is always easier to ask for forgiveness that to ask for permission. If you believe in your idea, you must go ahead with it at all costs. If you wait for a permission, it might never come. If you find that you are wrong, admit it frankly and then get on you with your next project.
- Take a random word — the more ridiculous the better — and try to find a way to work it into your creative project. This exercise may seem tough and you might not see right away how it will help but if you persist you’ll be surprised at the number of original notions that suddenly pop into your mind.
- Always look for new experiences that will stretch your mind. For example, listen to new music, read a magazine that you don’t normally look at, watch a TV documentary on a subject you know nothing about, go somewhere new, talk to new people. If you always stick to your usual routine, you make it hard for new things to influence and inspire you.
- It is often a good idea to spend some time visualizing what you think a project will look like when it’s finished. This can sometimes show you the path from where you are now to where you will be at the end.
- It is possible to make a trigger (such as a gesture) that you deliberately associate with creative thought. For example, you could run the tip of your index finger up and down the bridge of your nose whenever you are involved in creative thinking. When you have a bright idea, make sure that you use your trigger. Eventually, the process can be made to work the other way around, and the use of your gesture will prompt you to enter your creative mode and produce bright ideas.
- Ask a dumb question and you may look stupid for five minutes. Fail to ask it and you will be stupid forever.
- Always keep stirring the pot. Good ideas will float to the surface unpredictably, but for that to happen there has to be plenty of thought and action going on.
- First the chaos; then the production of order from chaos. In this way, interesting ideas may be born.
Can you become as famous as Einstein?
The short answer: No.
Einstein is a genius. Just like Newton, da Vinci, and Mozart, he belongs to a small group that very few of us will ever be part of. This is not an insult to your capacity but I’m just stating a simple truth – geniuses are born, not made.
However, you share one characteristic with these geniuses that can make you famous, too. It is called creativity.
Creativity is a human characteristic available to everyone. While there is no guarantee you’ll come with an idea as revolutionary as e=mc2, tapping into your creative capacity can help you succeed.
First, you have to accept that you are creative. Even retards exhibit some creativity. However, creativity is not something you enroll in college. It is stupid to think you can just pick a bum on the street, enroll him in Harvard, and he’ll become a genius after 4 years. Creativity needs a room to grow, encouragement, and nourishment.
Capture your ideas. Always have a pen and paper ready. If you think of something, just write it down. You can worry about whether it is good or stupid later. Unless quickly caught, ideas will escape and you may not remember them again.
Start a project. Buy some Lego and start playing with it. You can buy a model set but don’t restrict yourself with it. How about gardening?
Work on your project regularly. Some people think they need a spark. Well, that spark will not happen if you just sit around. There is no way to predict when that spark will happen but if you regularly work on your project, you will definitely come up with something.
Happiness and creativity are partners. Have you ever met an inventor who doesn’t like what he’s doing? If you don’t enjoy what you’re doing, your force yourself into it and everything becomes a burden. If you are not enjoying your project anymore, find a new one.
This is not an exhaustive list and I’m sure there are tons of books written on this subject. Just always keep in mind that creativity is available to everyone but only those who develop their creative power can benefit from it.



